“Let Us Know Before You Go” Volunteer Feedback System

Everything you need to set up and execute an effective system for gathering feedback from your volunteers on a regular basis.


Ever wish you could gather feedback from your volunteers on a regular basis that would also train them with key leadership skills at the same time? Wish granted!

The Let Us Know Before You Go Volunteer Feedback System will help you generate consistent and helpful feedback from your volunteers while creating a culture of openness and ownership among your team.

Here’s how it works:

  1. Before volunteers leave on Sunday mornings, ask them to take 2 minutes to complete a few quick questions and leave the card with their supplies/in their ministry space.
  2. Change the questions monthly or quarterly, depending on how often your teams serve.
  3. Use the feedback results to improve your ministry! 

Use the ready-to-print cards to start implementing the system right away, or use the provided Canva template links (free Canva account required) to customize the questions, cards, logos, etc. There’s even an option to add a QR code to the form to collect answers digitally!

The questions not only help you evaluate the effectiveness of your ministry, but they can also provide a way to train your volunteers on what to do, look for, or count as a successful ministry day. If they know what questions they’ll have to respond to at the end of the morning, that can influence their leadership throughout the day.

Each card has 3 questions to ask your team, so it’s simple and won’t take much of their time. The cards cover a variety of specific categories too, including general feedback, sharing the gospel, partnering with parents, building community with kids, and more!

This download includes: 

  • Start Here document with step-by-step instructions for implementing the system + Canva links for customizing the questions (PDF + .docx) (free Canva account required for customizing the cards)
  • Ready-to-print feedback cards you can use right away (PDF + .png)

This product is a digital download, which means you will receive a link to download the files after completing the check-out process. Please note: It is too large of a file to view on a mobile device.

**Once your order is complete, you will receive an email with the downloadable resource. If the email does not come to your inbox, please check your spam/junk or promotions folder, as the email with your downloads will sometimes show up there instead of your inbox.


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