Photo Policy Sign + Procedures

Make your church’s photography policy clear, simple, and easy for your team to follow.

This ready-to-print Photo Policy Sign is designed to be displayed at your check-in stations, giving families a simple way to understand that photography and video may take place during their church experience.

But we didn’t stop at the sign!

We’ve also included a Photo Policy Procedures page that gives your Check-In Leaders a quick and easy system for identifying children who cannot be photographed.

WHAT’S INCLUDED

• Photo Policy Sign – A clean, family-friendly 8.5″ x 11″ sign that can be printed and displayed in an acrylic sign holder at your check-in station.
• Photo Policy Procedures – A leader-facing reference page that can be placed on the backside of the sign for quick access during check-in.

HOW THE SYSTEM WORKS

If a parent or guardian lets your Check-In Team know that their child cannot be photographed, simply place a smiley face sticker on the child’s name tag sticker. That smiley face becomes a quick visual cue for your photography and video team that the child should not be photographed. We recommend using bright neon-colored smiley face stickers so they are easy for your team to see.

WHY WE LOVE THIS SYSTEM

• Easy for families to understand
• Simple for volunteers to implement
• Quick for your photography team to recognize
• Doesn’t require complicated technology or extra paperwork
• Keeps the policy visible right where families check in
• Helps create a consistent process across your Kids Ministry

WHAT YOU’LL NEED

• This printable resource
• An 8.5″ x 11″ acrylic sign holder
• Bright neon smiley face stickers

Print it, put it in your check-in area, train your team, and you’re ready to go.

Please note: This resource is intended as a ministry communication and operational tool and is not legal advice. Churches should review their photo/video policies with appropriate leadership or legal counsel to ensure their policy meets applicable laws and organizational requirements.

This download includes: 

• Start Here guide with instructions + Canva template link (.docx + PDF)
• Photo Policy Sign (3 colors) (PDF)
• Photo Policy Procedures Sign (3 colors) (PDF)

This product is a digital download, which means you will receive a link to download the files after completing the check-out process. Please note: It is too large of a file to view on a mobile device.

**Once your order is complete, you will receive an email with the downloadable resource. If the email does not come to your inbox, please check your spam/junk or promotions folder, as the email with your downloads will sometimes show up there instead of your inbox.