When new families walk into your church for the first time (after they’ve probably checked out your website), the last thing they want to do is fill out a really long medical and media release form that seems like they’re signing their lives away. But forms like these are important for protecting you, your team, and the children you serve.
So use a separate visitor information form that covers the basics, and if they decide to come back for a special event, then you can ask them to complete the full medical and media release form that all of the families in your ministry fill out. Don’t want to create separate forms for guests? Don’t worry! We did that for you.
This download includes customizable copies of both a New Kid Information Form and a Medical/Media Release Form.
New Kid Information Form: Use on Sunday mornings for new families and visitors. This is quick and simple but still helps you gather all of the information you need. I kept hard copies on hand each week, or you can create a digital version. Anytime a new family visited our church, I asked parents to complete the New Kid Information form BEFORE leaving their child in our care. This allowed several things…
- We were legally allowed to take care of their child in the case of an emergency.
- If the child ended up in any pictures from the morning, we could still use the pictures.
- It gave us the information we needed to follow up with the family (I always sent an email to the parents on Monday or Tuesday and sent the children a postcard in the mail.)
Medical and Media Release Form: Use for regular attenders, special events, retreats, VBS, etc. Families complete this form only once a year, and it covers them for every event. (Some churches ask for a new medical and media release form for each event – parents hate that! Having a general medical and media release form allows you to keep event registration forms shorter and still have all of the information you need.) Once I had a Medical and Media Release Form on File for each family, the form was good for the year and covered them for all special events that calendar year. Each January, I ask parents to complete a new medical and media release form.
This download includes:
- PDF + Word doc versions of the New Kid Form
- PDF + Word doc versions of the Medical and Media Release Form
- Access to digital versions of these forms
Want to save on this KidMin Admin download and get 3 other administrative resources to make your life easier? Check out the KidMin Admin Bundle!
This product is a digital download, which means you will receive a link to download the files after completing the check-out process. Please note: It is too large of a file to view on a mobile device.