How do you connect with the children in your ministry throughout the week? One way we did this was by asking each volunteer to take just a couple minutes after Sunday service to write a postcard to a child. We provide postcards and pens in Crew Card Folders, they pull out a pre-addressed postcard, jot down a quick note, and then stick it right back in the folder. We mail the postcard for them on Monday morning, and kids are PUMPED to receive mail from their leaders at church.

Now you might be thinking, that seems like a lot of logistics. How in the world am I going to keep up with who gets a card and who doesn’t? Will my volunteers know what to write? How do I keep up with that many postcards?

Well don’t fear. We’ve got a plan for you.

Use a separate file folder system for each age group/classroom. Using a list of the children in your ministry, write each child’s name on a postcard and place all cards in the file folder. Each Sunday, your volunteers look through the folder and pick out just one postcard. They write their note, then drop the postcard right back in the folder. As part of your Monday routine, pull out all of the postcards with notes on them, address them, pop on a postcard stamp (which are cheaper than regular stamps, so high-five for being budget-friendly), and boom, 15 kids connect with your ministry throughout the week, and it only took a few minutes of your Monday.

You can even use the name “Crew Cards” to help volunteers write their note, with each letter of the title giving an idea for something to write about: C-Congratulate, R-Remind, E-Encourage, and W-We missed you!

Crew Cards take some time to set up on the front end (and to get your volunteers on board) but the rewards and the happy smiles from kids are so worth it. It’s a small sacrifice to make for helping kids know they’re thought about and prayed for by their leaders at church.

Using Crew Cards, you can encourage kids throughout the week and help them build connections with their leaders without doing all the work and all the writing yourself!

The free printable comes with:

  • Step-by-step instructions
  • Helpful links to the labels and postcard printing sites
  • Design ideas for postcards
  • Printable Crew Card Labels for the file system
  • Other tips for making Crew Cards a success


  1. […] you’re exploring ways to stay connected with kids throughout the summer (other than with your Crew Cards), check out Faith […]

  2. […] or have them printed professionally, and you can even use the postcard designs as part of your Crew Cards system. Plus, use the bonus mini cards in goody bags, attached to treats, to pass out to kids, or […]

  3. […] This Valentine’s Day, help your volunteers and your team connect with kids through these 3 valentine Crew Card designs plus bonus “see you around more” design you can use to let kids know you miss them! (Not sure what I’m talking about? Learn more about Crew Cards here.) […]

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